Bell Flavors & Fragrances, Inc. seeks Part-time Marketing Administrative Assistant, for Chicago area headquarters.

Position Overview

 The Marketing Administrative Assistant is responsible for organizing and managing the marketing office and handles duties for upper management.  The role will maintain complex schedules and provide administrative support in all essential areas of marketing.

Essential Duties and Responsibilities

  • Assisting the marketing manager & director of marketing and supporting the marketing team with marketing activities
  • Assist in training staff members and new hires
  • Collaborate with internal teams, clients and vendors
  • Implement and monitor programs as directed by management, and see the programs through to completion
  • Upload marketing material to online libraries, internet and social media sites
  • Generate memos, emails and reports when appropriate
  • Assume responsibility for maintenance of office equipment, including computers, copy machines and fax machines
  • Maintain office supplies by checking inventory and order items
  • Manage events, booking venues and ordering marketing materials
  • Respond to questions and requests for information
  • Answer incoming calls and assume other receptionist duties when needed
  • Communicate and coordinate with other Bell marketing personnel in other Bell offices worldwide

Education, Training and/or Work Experience Requirements

 Bachelor’s Degree required

  • 1 to 2 years of experience in Administrative work
  • Proficiency in MS Office with expertise in Word, Excel and PowerPoint

Knowledge, Skills and Abilities Requirements

  • Ability to analyze and revise operating practices to improve efficiency
  • Detail oriented and comfortable working in a fast-paced office environment
  • Exceptional communication skills
  • Superior organization skills and dedication to completing projects in a timely manner
  • Ability to listen to intended details attentively.
  • Strong administration and organizational skills